Outsourced administrative assistant: delegate admin work without losing control
Quotes, invoices, payment reminders, client files, data entry in your software: admin quickly eats up hours every week. An outsourced MaaSil administrative assistant takes care of it full time, for your company only. She follows your procedures, uses your tools and reports back to you regularly. You keep control of decisions, she handles execution.
The duties of an outsourced administrative assistant
Her duties adapt to your business. The most common ones:
- Data entry: creating and updating data in your CRM, your ERP or your spreadsheets.
- Invoicing: preparing quotes and invoices, tracking payments, chasing overdue invoices.
- Files: building and checking client, supplier or tenant files, then archiving them.
- Incoming requests: handling emails and routing them to the right person.
- Filing: digitising and organising your documents.
- Staff administration: absences, documents and certificates for employees.
- Formatting: letters, templates and standard documents.
Which companies is it for?
This role suits SMEs, real estate agencies, firms and healthcare organisations that are drowning in case management. It also frees your sales reps or technicians from data entry so they can focus on their core business.
Skills and tools mastered
We look for reliable, methodical profiles who are comfortable with digital tools. Spelling and the quality of written French are among the skills assessed during selection. Common tools:
- Excel, Google Sheets, Word and Google Docs.
- Invoicing and sales management software.
- Your company's CRM and ERP.
- Document management and electronic signature tools.
- AI tools to speed up data entry, sorting and writing.
Why outsource your administrative support with MaaSil
Procedures respected
The assistant applies your rules and your templates; you keep sign-off on sensitive decisions.
Full-time availability
She is not shared between several clients, unlike a pooled service.
A supervised start
A supervised 2-month trial phase secures the onboarding.
A reliable working environment
Equipped premises, supplied equipment, internet and power backup solutions, GDPR compliance.
How does the recruitment process work?
- 1
Discovery
We analyze your business, your tools, your processes and the personal qualities you are looking for.
- 2
Search
We select the best profiles after a series of tests and in-depth interviews.
- 3
Final interview
You meet the shortlisted candidates and put them through your usual hiring process.
- 4
Start
The assignment begins with a supervised 2-month trial phase, with full integration into your tools.
Frequently asked questions
Which administrative tasks can be outsourced?
Almost all those done on a computer: data entry, invoicing, payment reminders, file management, filing, staff administration. Tasks that require a physical presence, such as paper mail or reception, stay at your premises.
How do I keep control over her work?
You define the procedures, the access rights and the validation points. The assistant reports back at the agreed pace: daily check-in, tracking table or ticketing tool. MaaSil also ensures regular follow-up of the collaboration.
Do I need to provide any equipment?
No. MaaSil provides the workstation, the premises and the connection, with backup solutions in case of an outage. You simply open access to your tools.
What does an outsourced administrative assistant cost?
It depends on working time and the experience required. Recruitment, the contract, payroll and equipment are included. Find our rates on the Pricing page or request a quote.
Do you want to outsource this role?
Tell us about your needs: we will present profiles selected for your company.
Request a quote →