Outsourced office manager: a pillar of your company's organisation

Office manager working with the team in a bright office

In an SME or a scale-up, the office manager keeps the place running: suppliers, tools, welcoming new hires, invoice tracking. When these tasks fall on the CEO or on the team, everyone loses time. With MaaSil, you bring in a dedicated office manager who works remotely with your tools and processes and keeps an overview of how your company operates.

The duties of an outsourced office manager

The remote office manager takes care of everything that does not require a physical presence in your premises:

  • Suppliers and service providers: requests for quotes, orders, follow-up of contracts and renewals.
  • Purchasing and software subscriptions: expense tracking and invoice checks.
  • Accounting preparation: collecting expense reports, supporting documents and invoices for your accountant.
  • Arrivals and departures: creating accounts, access, equipment and documents for employees.
  • Internal tools: administration of Google Workspace, Microsoft 365, Slack or Notion.
  • Team life: organising events, seminars and business travel.
  • Documentation: updating procedures and the internal guide.
  • On-site coordination: liaising with the contact person in your premises for mail and equipment.

Which companies is it for?

This role is aimed at companies with 10 to 200 employees that do not yet have a structured support function, or whose administrative team is overwhelmed. It is particularly suited to companies that work remotely or are spread over several sites, where organisation already relies on digital tools.

Skills and tools mastered

A good office manager is versatile, organised and proactive. We select profiles able to structure your processes and meet deadlines, with excellent written French. They work in particular with:

  • Google Workspace and Microsoft 365, both as administrators and in daily use.
  • Expense and invoice management tools, such as Spendesk, Qonto or Pennylane.
  • Notion, Trello, Asana or Monday to track internal requests.
  • Your HRIS to track arrivals and absences.
  • AI tools to automate repetitive tasks and write procedures.

Why outsource your office management with MaaSil

A single point of contact

One talent centralises organisational matters instead of spreading them across several people.

Documented processes

Our office managers formalise what they do, which secures your organisation.

A team that grows with you

MaaSil can add an administrative assistant or an accountant when your activity increases.

Zero HR management

Contract, payroll, equipment and follow-up of the talent are handled by MaaSil.

How does the recruitment process work?

  1. 1

    Discovery

    We analyze your business, your tools, your processes and the personal qualities you are looking for.

  2. 2

    Search

    We select the best profiles after a series of tests and in-depth interviews.

  3. 3

    Final interview

    You meet the shortlisted candidates and put them through your usual hiring process.

  4. 4

    Start

    The assignment begins with a supervised 2-month trial phase, with full integration into your tools.

Frequently asked questions

Can an office manager really work remotely?

Yes, for the vast majority of their duties: suppliers, tools, administration, employee arrivals, events. Only physical tasks (mail, receiving parcels, maintenance of the premises) remain on site. We recommend appointing a contact person in your premises.

What is the difference with an executive assistant?

The executive assistant works for one manager: calendar, files, priorities. The office manager works for the whole company: organisation, suppliers, tools and team life. The two roles often complement each other.

Can they manage our supplier invoices?

Yes. They can collect, check and file invoices, prepare payments and pass the information on to your accountant. Approval of payments stays with you.

How much does an outsourced office manager cost?

The price depends on working time and on the profile's experience. Recruitment, contract, payroll and equipment are included. Our rates are on the Pricing page, and we draw up a tailored quote.

Do you want to outsource this role?

Tell us about your needs: we will present profiles selected for your company.

Request a quote →