Outsourced executive assistant: a dedicated ally for your daily life as a leader

Executive assistant preparing a file with a business leader

Your calendar is overflowing, so is your inbox, and the important files are waiting? A MaaSil outsourced executive assistant takes care of organizing your day-to-day, full time and for your company alone. She works with your tools, on your schedule, and quickly becomes your trusted right hand. You gain time to make decisions; we handle recruitment, the contract and HR follow-up.

The duties of an outsourced executive assistant

She works like an assistant based in your offices, but remotely. Depending on your needs, her duties cover:

  • Calendar management: scheduling appointments, arbitrating priorities, organizing meetings and travel.
  • Inbox: sorting, routine replies, follow-ups with clients and partners.
  • Files: preparing presentations, notes and minutes of executive committee meetings.
  • Decision tracking: following up on actions decided in meetings and on important deadlines.
  • Reporting: updating your dashboards from your data.
  • Liaison: contact with your teams, your clients and your service providers.
  • Writing: letters, internal memos and everyday documents, formatted according to your brand guidelines.
  • Cross-functional projects: internal events, launches, organization of recruitment.

Which leaders is it for?

The role suits SME leaders, start-up founders and executive committee members who spend too much time on organization. It also suits companies that want to share one assistant between two or three partners, with clear priority rules.

Skills and tools mastered

Our executive assistants are recruited for their rigor, discretion and writing skills in French. Many also work in English. They get to grips with your tools from onboarding:

  • Google Workspace and Microsoft 365 (Outlook, Teams, Excel, PowerPoint).
  • Appointment scheduling tools, such as Calendly.
  • Project management and communication tools: Notion, Trello, Asana, Slack.
  • Your company's CRM and internal tools.
  • AI assistants for writing, meeting summaries and information research.

Why outsource your executive support with MaaSil

A dedicated assistant

She works for you alone, not for a portfolio of clients as in a shared answering service.

Real continuity

She knows your files, your contacts and your habits. Our consultants stay on the same assignment for 3.5 years on average.

Confidentiality

Secure premises, equipment provided, GDPR compliance and a quality system certified ISO 9001:2015.

No administrative management

MaaSil handles the contract, payroll, HR follow-up and infrastructure. You steer the assignments day to day.

How does the recruitment process work?

  1. 1

    Discovery

    We analyze your business, your tools, your processes and the personal qualities you are looking for.

  2. 2

    Search

    We select the best profiles after a series of tests and in-depth interviews.

  3. 3

    Final interview

    You meet the shortlisted candidates and put them through your usual hiring process.

  4. 4

    Start

    The assignment begins with a supervised 2-month trial phase, with full integration into your tools.

Frequently asked questions

What is the difference between an outsourced executive assistant and a telephone answering service?

An answering service shares its operators between many clients and is often limited to answering phone calls. The MaaSil executive assistant is dedicated full time to your company: she knows your files, uses your tools and takes on high-value tasks, such as preparing your committee meetings or tracking your projects.

Can she handle confidential information?

Yes. Our talents work in secure premises, on equipment provided by MaaSil, in compliance with the GDPR. You define the access to your tools, just as for an in-house employee.

What hours does she work?

Her hours are aligned with yours. From Madagascar, the time difference with Paris is only 1 to 2 hours depending on the season.

How much does an outsourced executive assistant cost?

The rate depends on working time and the level of experience required. It includes recruitment, the contract, payroll and equipment. See our Pricing page or request a personalized quote.

Do you want to outsource this role?

Tell us about your needs: we will present profiles selected for your company.

Request a quote →