Outsourced HR assistant: lighten the administrative load of your HR department
Contracts, health insurance, absences, arrivals and departures: personnel administration takes up a large share of an HR department's day. An outsourced MaaSil HR assistant takes over these tasks, full time and for your company only. They work in your HRIS, under the responsibility of your HR manager.
The duties of an outsourced HR assistant
The HR assistant supports your team across the entire employee life cycle:
- Personnel administration: preparing contracts, amendments, certificates and HR letters.
- Employee files: creating, updating and archiving them, in compliance with the GDPR.
- Onboarding: preparing new arrivals, sending documents and following up on formalities.
- Absences and time: tracking leave, sick leave and the variable items to pass on to payroll.
- Recruitment support: posting job ads, screening applications, organizing interviews.
- Health insurance and supplementary benefits: enrolments, terminations and answers to employee questions.
- HR reporting: dashboards on headcount, turnover and absenteeism.
Which companies is it for?
This role suits SMEs and mid-sized companies whose HR department consists of one or two people, fast-growing companies that hire a lot, and employment agencies or recruitment firms that handle a large volume of files. It is also useful for absorbing a peak in activity, such as opening a new site or changing HRIS.
Skills and tools mastered
We recruit HR assistants trained in administrative procedures and French employment law, who are rigorous and discreet. They get to grips with your tools from day one:
- HRIS, such as Lucca, PayFit, Eurecia or Factorial, among others.
- Recruitment software and job boards, such as Welcome to the Jungle or Indeed.
- Google Workspace and Microsoft 365, notably Excel for reporting.
- Electronic signature tools for contracts and amendments.
- AI tools to draft letters, job ads and replies to employees.
Why outsource your HR assistance with MaaSil
An HR team that lasts
At Talent People (Groupe Actual), 6 MaaSil HR consultants have been working since 2020 on recruitment, payroll and administration.
A dedicated talent
They know your employees, your collective agreement and your procedures, and work only for you.
Data confidentiality
Secure premises, equipment provided, GDPR compliance and an ISO 9001:2015 certified quality system.
No administrative management on your side
MaaSil handles the talent's contract, payroll and HR follow-up. You steer their assignments.
How does the recruitment process work?
- 1
Discovery
We analyze your business, your tools, your processes and the personal qualities you are looking for.
- 2
Search
We select the best profiles after a series of tests and in-depth interviews.
- 3
Final interview
You meet the shortlisted candidates and put them through your usual hiring process.
- 4
Start
The assignment begins with a supervised 2-month trial phase, with full integration into your tools.
Frequently asked questions
Can a remote HR assistant handle sensitive data?
Yes. They work in secure premises, on equipment provided by MaaSil, in compliance with the GDPR. You define their access rights to your HRIS, as for an in-house employee.
Do they know French employment law?
Their knowledge is verified through recruitment tests. They apply your procedures and your collective agreement; decisions and complex legal questions remain the responsibility of your HR manager.
Can they also help us recruit?
Yes: posting job offers, screening applications according to your criteria, organizing interviews. For a large volume, a dedicated recruitment officer will be more suitable.
How much does an outsourced HR assistant cost?
It depends on working time and the level of experience sought. Recruitment, the contract, payroll and equipment are included. Go to the Pricing page or request a quote.
Do you want to outsource this role?
Tell us about your needs: we will present profiles selected for your company.
Request a quote →