Outsourced chief of staff: a trusted relay to run your business
Are you the only one keeping track of every project, every figure and every follow-up? The chief of staff goes further than an assistant: they steer your priorities, monitor your KPIs and coordinate your teams. MaaSil recruits an experienced profile for you, dedicated full time to your company and working under your direction. You keep the decisions; they move the topics forward.
The duties of an outsourced chief of staff
The chief of staff acts like an in-house chief of staff, but remotely. Depending on your priorities, their duties cover:
- Project management: planning, milestones, progress tracking and alerts in case of delays.
- KPIs: building and updating sales, financial and operational dashboards.
- Coordination: liaison between management, teams and service providers, follow-up of agreed actions.
- Management committees: preparing the agenda, materials and minutes.
- Analyses: briefing notes, market studies and benchmarks to inform your decisions.
- Processes: formalizing internal procedures and improving tracking tools.
- Key files: preparing important meetings and fundraising rounds.
Which companies is it for?
The role is aimed at start-up and scale-up founders, SME managers and CEOs who are juggling too many topics at once. It is particularly useful during growth, restructuring or the launch of a new activity, when the manager needs a reliable relay to turn decisions into tracked actions.
Skills and tools mastered
We look for experienced profiles, coming for example from consulting or project management, with strong synthesis skills and a sense of priorities. Tools:
- Advanced Excel and Google Sheets for dashboards and budget tracking.
- Project management tools, such as Notion, Asana, Monday or Trello.
- Data visualization tools, such as Power BI or Looker Studio.
- Google Workspace, Microsoft 365, as well as your company's CRM or ERP.
- AI tools for summarizing, research and document preparation.
Why outsource your chief of staff with MaaSil
A senior profile
More than an assistant, a team member able to steer projects and challenge the figures.
Continuity
Our consultants stay on the same assignment for 3.5 years on average.
Confidentiality
Secure premises, equipment provided, GDPR compliance and an ISO 9001:2015 certified quality system.
Tailor-made recruitment
Tests, in-depth interviews, then a final interview conducted by you.
How does the recruitment process work?
- 1
Discovery
We analyze your business, your tools, your processes and the personal qualities you are looking for.
- 2
Search
We select the best profiles after a series of tests and in-depth interviews.
- 3
Final interview
You meet the shortlisted candidates and put them through your usual hiring process.
- 4
Start
The assignment begins with a supervised 2-month trial phase, with full integration into your tools.
Frequently asked questions
What is the difference between a chief of staff and an executive assistant?
The executive assistant organizes the manager's daily life: calendar, emails, files. The chief of staff steers: they follow projects, analyze KPIs and coordinate teams. The two roles are complementary.
Can they really steer projects remotely?
Yes. They join your meetings by video call, track progress in your tools and follow up with those responsible. From Madagascar, the time difference with Paris is only 1 to 2 hours depending on the season.
How can I make sure it is the right profile?
In four steps: discovery of your needs, a battery of tests and in-depth interviews, a final interview conducted by you, then a start with a supervised two-month trial phase.
How much does an outsourced chief of staff cost?
The cost varies depending on working time and the level of experience sought. It covers recruitment, the contract, payroll and equipment. Details are on our Pricing page; we also provide tailor-made quotes.
Do you want to outsource this role?
Tell us about your needs: we will present profiles selected for your company.
Request a quote →